Top Reasons for Rejecting Real Estate Recording Documents

  • Notary acknowledgement is not complete. Notary has not signed or affixed stamp; notary county is missing in acknowledgment.
  • Martial status is missing.
  • Drafting/Tax statement is missing. Need complete name and address.
  • Legal description is a tax abbreviated legal and not a complete legal description.
  • The document number that is being referenced is incorrect.
  • The recording fee is incorrect.
  • There are ECRV (Electronic Certificate Real Estate Value) errors.
  • Legible copy of survey isn't sent along with split documents.
  • Affidavit of Survivorship must indicate joint tenant/life tenant.
  • Correction documents need new signatures, new acknowledgement along with a correction statement.
  • Incorrect Deed Tax or Mortgage Electronic Registration Tax sent.
  • Property Taxes need to be paid prior to split documents being recorded.
  • Illegible legal descriptions or font doesn't make recording standards of size 8.
  • Date of documents is missing.